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Thread: 2016 Shootout Feedback

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  1. #1
    Join Date
    Apr 2002
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    East Hartford, CT
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    2016 Shootout Feedback

    Each year after the Shootout we do a thread like this to get everyone's feedback on the event, we then try to incorporate as much of the comments into next years program as possible.

    I personally think this was one of the best years we've had. The hotel was excellent, rooms were good, parking was great, staff was good, the banquet hall and food were excellent, carshow and dyno went smoothly (especially with all the cars being in one area) and racing was great.

    Here is the downside of this year. The event took in about $2k less than we spent, not a big deal this year since in each of the past few years we had a little extra $$ that was used to make up the difference.

    There were a number of things that added up:

    1. The biggest was the banquet. People wanted a catered banquet and this years was excellent BUT it costs quite a bit more than what we had done in the past.
    2. The party tent. We needed to set the tent up on the paved area of the lot this year rather than in the grass and all the concrete barrels to anchor the tent were expensive. The tent creates a focal point for all our activities on Friday and Saturday and I think it is a worthwhile amenity.
    3. Our raffle revenue was down. The vendors who have so graciously supported us in the past we not able to do as much this year so the raffle income was way down.
    4. Only 14 out of the possible 20 dyno slots were filled, leaving us short there.

    If we choose to continue with events similar to this year we are looking at about a $30 per person increase in cost for next year. Keep in mind that the registration fees have not gone up in 4 or 5 years so maybe this increase is just coming due.

    What do you all think???
    Brian Oatway
    '94 SC 2.6KB C4 Auto
    9.956 @ 135.12 mph 1.364 60'
    514rwhp/460rwtq
    "Super Uber Club Member" - per Ira
    SCCoA Member # 705

  2. #2
    Join Date
    May 2003
    Location
    Omaha, Nebraska
    Posts
    6,157
    Quote Originally Posted by SCrazy View Post
    Each year after the Shootout we do a thread like this to get everyone's feedback on the event, we then try to incorporate as much of the comments into next years program as possible.

    I personally think this was one of the best years we've had. The hotel was excellent, rooms were good, parking was great, staff was good, the banquet hall and food were excellent, carshow and dyno went smoothly (especially with all the cars being in one area) and racing was great.

    Here is the downside of this year. The event took in about $2k less than we spent, not a big deal this year since in each of the past few years we had a little extra $$ that was used to make up the difference.

    There were a number of things that added up:

    1. The biggest was the banquet. People wanted a catered banquet and this years was excellent BUT it costs quite a bit more than what we had done in the past.
    2. The party tent. We needed to set the tent up on the paved area of the lot this year rather than in the grass and all the concrete barrels to anchor the tent were expensive. The tent creates a focal point for all our activities on Friday and Saturday and I think it is a worthwhile amenity.
    3. Our raffle revenue was down. The vendors who have so graciously supported us in the past we not able to do as much this year so the raffle income was way down.
    4. Only 14 out of the possible 20 dyno slots were filled, leaving us short there.

    If we choose to continue with events similar to this year we are looking at about a $30 per person increase in cost for next year. Keep in mind that the registration fees have not gone up in 4 or 5 years so maybe this increase is just coming due.

    What do you all think???
    I did not make it this year but am reserving that time for next year to be a part of the event. I would have no problem with an increase. When I think of what it cost to get tickets to a concert or pro football game our event is very reasonable, just my two cents

    Ken

    93 SC Whipple powered 11.648 @ 119.6
    Twin Turbo, air intercooled..yet to see

  3. #3
    Join Date
    Apr 2002
    Location
    Greenville, IN
    Posts
    4,224
    I agree, Brian...this was one of the more enjoyable Shootouts since Danielle and I have been attending - despite our travel hang-ups on Friday! The extra space available around the hotel grounds was a VERY big plus for me. Overall, the hotel wasn't bad...the lobby and meeting rooms were awesome, but our room on the 3rd floor was sub-par...I'll spare the details unless you think they would be relevant! Considering all the things that turned out great about this hotel though, I'd be very willing to vote on returning there!

    Your family and helpers that have cooked Sat nights in the past deserve to relax a little for Saturday dinners, so the catered meal raising the price a little is okay by me. The braised beef was exceeeelllllent, but as an overall dinner, it wasn't any better than what you've prepared for us in the past!

    I know it's impractical, but the dyno shop in Xenia being available for dynos on Friday afternoon (and LATE Saturday night too!) was a really cool place to hang out and created some really memorable times for me. I bet the portable dyno is much more feasible though.

    One thing that was a real "adder" to the event and didn't add to the registration costs was the visit that some made to Parkette Drive-In! This was on Friday and we were too late to join in, but it was awesome seeing pictures of several SC's stopped at the drive-in! I'm sure the company during dinner was a blast too!

    I think having "meeting places" for Friday Lunch, Dinner and maybe Sunday dinner too would be an awesome addition to the itinerary. Just listing some restaurant that we can hang out at and a time...totally optional. This give a little chance for everyone to cruise as a group too...something that adds to the fun.


    Thank you so much for your work, Brian and your family, the Niebert's, Dalke's, Kreisz's, DiPersia's and anyone else trying to avoid public recognition!
    Matt Haub
    Shootouts: '09 SS 1st | '10 Mod1 2nd | '11 Bracket 3rd | '12 Bracket 1st | 2013 | '14 Bracket 3rd | 2015 | '16 Bracket 1st & Mod2 2nd | 2017 |
    Black '89 5spd - 281K miles, MPx, E85, Alky-Inj RWHP: ? RWTQ: ? Best 1/4mi:12.521, MPH:107.23mph
    35th Anniversary Auto 46k miles | Red '93 Auto 186k miles
    My Garage

  4. #4
    Join Date
    Aug 2005
    Location
    Paoli Indiana
    Posts
    4,512
    Quote Originally Posted by DrFishbone View Post
    I agree, Brian...this was one of the more enjoyable Shootouts since Danielle and I have been attending - despite our travel hang-ups on Friday! The extra space available around the hotel grounds was a VERY big plus for me. Overall, the hotel wasn't bad...the lobby and meeting rooms were awesome, but our room on the 3rd floor was sub-par...I'll spare the details unless you think they would be relevant! Considering all the things that turned out great about this hotel though, I'd be very willing to vote on returning there!

    Your family and helpers that have cooked Sat nights in the past deserve to relax a little for Saturday dinners, so the catered meal raising the price a little is okay by me. The braised beef was exceeeelllllent, but as an overall dinner, it wasn't any better than what you've prepared for us in the past!

    I know it's impractical, but the dyno shop in Xenia being available for dynos on Friday afternoon (and LATE Saturday night too!) was a really cool place to hang out and created some really memorable times for me. I bet the portable dyno is much more feasible though.

    One thing that was a real "adder" to the event and didn't add to the registration costs was the visit that some made to Parkette Drive-In! This was on Friday and we were too late to join in, but it was awesome seeing pictures of several SC's stopped at the drive-in! I'm sure the company during dinner was a blast too!

    I think having "meeting places" for Friday Lunch, Dinner and maybe Sunday dinner too would be an awesome addition to the itinerary. Just listing some restaurant that we can hang out at and a time...totally optional. This give a little chance for everyone to cruise as a group too...something that adds to the fun.


    Thank you so much for your work, Brian and your family, the Niebert's, Dalke's, Kreisz's, DiPersia's and anyone else trying to avoid public recognition!
    Very happy with the hotel! If cost is increased a little thats fine!

    Also very happy with the catered meal (also don't care about increased cost and gives you organizers a break!)

    The cruise to parkete drive-in was awesome and something that needs better organized next year so MORE people go! Very good food and very neat retro place!

    Meeting up sunday after racing for dinner is a great idea in the lexington area! I have met up with Matt and danielle and others several times for this over the years everyone is hungry after racing and most people are either staying in the area another night OR going through on the way home.

    Amanda suggested EVERYONE bring a raffle item of some sorts. I was going to bring about 150$ worth of Reynolds products this year and they changed the day i can buy stuff from the company store so i did not get to bring anything. Everyone has something they can get free/cheap from work or whatever that can be donated to raise some extra $ for a good cause OR donate a decent part like tom downs did that was really cool of him. I am not even saying make it mandatory just a friendly suggestion! every little bit helps!

    Guys get your'e crap together and start working on these cars and planning off time NOW for next year so you can make it! its sad to see the numbers drop every year on attendance!
    93 SC Red Auto 111k
    2013 Shootout Bracket ET First Place
    2015 Shootout Car Show Honerable Mention
    2016 Shootout Mod-1 First Place
    4.2, 2.3 Whipple, 3.73s AOD
    307rwhp 12.70@107.2 (MPX)
    395rwhp Whipple 11.741@117.5mph

  5. #5
    Join Date
    Aug 2005
    Location
    Paoli Indiana
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    4,512
    I would have happily payed for additional dyno pulls at the end of the day to play with my tune a little if i would have known that slots were open!
    For that matter i would have paid for (2) more slots and dyno'd the truck!
    Last edited by Jacob_Royer; 10-06-2016 at 03:03 PM.
    93 SC Red Auto 111k
    2013 Shootout Bracket ET First Place
    2015 Shootout Car Show Honerable Mention
    2016 Shootout Mod-1 First Place
    4.2, 2.3 Whipple, 3.73s AOD
    307rwhp 12.70@107.2 (MPX)
    395rwhp Whipple 11.741@117.5mph

  6. #6
    Join Date
    Oct 2007
    Posts
    391

    Shootout Review

    I thought it was great!!! I agree that the hotel and the grounds surrounding were very nice and fit our needs very very well. kept things centralized and more organized! I liked that the dyno was so close to the car show, because you weren't missing one to enjoy the other.

    Tent is a GREAT idea. For this shootout it provided shelter from the rain, but who knows for the next one, might be a nice shady place to escape to as well. Definitely a KEEPER in my opinion.

    I thought the run into Parkette was great, wish more had known so they could have joined in. HOWEVER there was a reunion that evening which resulted in slower than normal service...But if there's a decision made to have things in same location for next year, I can work with them to have a more "official" time slot added for Shootout to make an appearance.

    Food and service was great. Like Matt, I like making the Oatway's life and Shootout experience easier so I am all for it,and don't mind paying more for that to become a standard.

    I would still LOVE to have one of the "reaction time simulators" as part of the event!

    Sal

  7. #7
    Join Date
    Oct 2007
    Posts
    391

    Raffle items

    Quote Originally Posted by Jacob_Royer View Post

    Amanda suggested EVERYONE bring a raffle item of some sorts. I was going to bring about 150$ worth of Reynolds products this year and they changed the day i can buy stuff from the company store so i did not get to bring anything. Everyone has something they can get free/cheap from work or whatever that can be donated to raise some extra $ for a good cause OR donate a decent part like tom downs did that was really cool of him. I am not even saying make it mandatory just a friendly suggestion! every little bit helps!
    I agree with Amanda, Kathy's quilts are proof that it can be something other than car parts too!!

  8. #8
    Join Date
    Sep 2004
    Location
    Indy
    Posts
    5,621
    As far as quality of food goes, I really liked the dinner from the previous years much better. Like other were saying, though, it's tough to require you guys to do all the cooking, planning, collecting, and distributing. So it may be unfair to you guys to suggest going back to the previous year's dinners since it's more work. If it isn't a big deal and it's too much of a risk of going out of budget, then I'm sure some people wouldn't mind helping out to cut the cost.

    Really the Shootout is about cars and people, not so much the food.

    The head count concerns me. Were there even 20 cars there to fill the dyno slots? I'm not sure what the root cause of the reduction in head count over the years is. People phasing out based on interest, life changes, and/or just that they need more time to get their cars back together? Maybe the location change from Dayton was the partial cause. There definitely needs to be a fire lit on some people's motivation. Most of that can only be self-propelled, though.

    I agree with Matt on the Dayton setup. The dyno used to start pretty early because DD would do tuning starting Thursday with a dyno shop. Then that brought a lot of people to the event based on opportunity, but that isn't really part of the scope anymore. So I thought it would be neat to find a location that has daily dyno services and will let people use it on Fridays for tuning. Might be a good attraction feature. Also, the Dayton setup separated the hotel from the dyno and car show. Probably just me, but I feel like separating the hotel from the two helps with the event's atmosphere. You get out and around. More opportunity to cruise with the gang.

    I really think the committee did a great job this year. They do great every year. It's tough to accommodate everyone on everything and you guys do a good job with it.
    1994 SC
    4.5L Twin Turbo SVO
    Project GTFD

  9. #9
    Join Date
    Apr 2002
    Location
    East Hartford, CT
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    3,448
    Quote Originally Posted by CMac89 View Post
    Also, the Dayton setup separated the hotel from the dyno and car show. Probably just me, but I feel like separating the hotel from the two helps with the event's atmosphere. You get out and around. More opportunity to cruise with the gang
    There are two groups of people who speak loudly on this issue. The other group strongly prefers the dyno and car show at the hotel so that they have access to their rooms and amenities at the hotel.

    I too fondly remember crowds of people huddled around dynos until the wee hours watching DD tuning.....not sure if DD remembers those days as fondly though.

    The year in Dayton we did a pig roast in the dyno parking lot, with a big tent and had a car show co-hosted at the neighboring Harley shop with another show they were doing there was a great year. Huge amount of work putting that one together though!!! I don't remember spending any time at the hotel that year.
    Brian Oatway
    '94 SC 2.6KB C4 Auto
    9.956 @ 135.12 mph 1.364 60'
    514rwhp/460rwtq
    "Super Uber Club Member" - per Ira
    SCCoA Member # 705

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