Each year after the Shootout we do a thread like this to get everyone's feedback on the event, we then try to incorporate as much of the comments into next years program as possible.
I personally think this was one of the best years we've had. The hotel was excellent, rooms were good, parking was great, staff was good, the banquet hall and food were excellent, carshow and dyno went smoothly (especially with all the cars being in one area) and racing was great.
Here is the downside of this year. The event took in about $2k less than we spent, not a big deal this year since in each of the past few years we had a little extra $$ that was used to make up the difference.
There were a number of things that added up:
1. The biggest was the banquet. People wanted a catered banquet and this years was excellent BUT it costs quite a bit more than what we had done in the past.
2. The party tent. We needed to set the tent up on the paved area of the lot this year rather than in the grass and all the concrete barrels to anchor the tent were expensive. The tent creates a focal point for all our activities on Friday and Saturday and I think it is a worthwhile amenity.
3. Our raffle revenue was down. The vendors who have so graciously supported us in the past we not able to do as much this year so the raffle income was way down.
4. Only 14 out of the possible 20 dyno slots were filled, leaving us short there.
If we choose to continue with events similar to this year we are looking at about a $30 per person increase in cost for next year. Keep in mind that the registration fees have not gone up in 4 or 5 years so maybe this increase is just coming due.
What do you all think???
I personally think this was one of the best years we've had. The hotel was excellent, rooms were good, parking was great, staff was good, the banquet hall and food were excellent, carshow and dyno went smoothly (especially with all the cars being in one area) and racing was great.
Here is the downside of this year. The event took in about $2k less than we spent, not a big deal this year since in each of the past few years we had a little extra $$ that was used to make up the difference.
There were a number of things that added up:
1. The biggest was the banquet. People wanted a catered banquet and this years was excellent BUT it costs quite a bit more than what we had done in the past.
2. The party tent. We needed to set the tent up on the paved area of the lot this year rather than in the grass and all the concrete barrels to anchor the tent were expensive. The tent creates a focal point for all our activities on Friday and Saturday and I think it is a worthwhile amenity.
3. Our raffle revenue was down. The vendors who have so graciously supported us in the past we not able to do as much this year so the raffle income was way down.
4. Only 14 out of the possible 20 dyno slots were filled, leaving us short there.
If we choose to continue with events similar to this year we are looking at about a $30 per person increase in cost for next year. Keep in mind that the registration fees have not gone up in 4 or 5 years so maybe this increase is just coming due.
What do you all think???